As many businesses shift to remote work, there is an increased need to utilize collaboration tools

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As many businesses shift to remote work, there is an increased need to utilize collaboration tools. At the end of this course, you will deliver a presentation trying to persuade your organization to adopt a collaboration tool of your choosing. To prepare for that presentation, think about a tool you regularly use to communicate with others, work collaboratively on a document, or manage a project. If you are not sure, do some research on collaborative tools that look fun and interesting to you.

Step 1: Using the reference table below, state which category you are interested in and explain which tool from that category you feel is the best to use in the workplace.

Step 2: Describe how the collaborative tool you selected can be used to support remote collaborative work.

Step 3: Identify and thoroughly explain two pros and two cons of using this collaborative tool when working remotely. Keep in mind the advantages and disadvantages of using the tool in a workplace setting.

 

Pick 1 corresponding tool.

Here are examples of collaboration tools in this category (you can use a tool not listed here).

Communication Zoom, Webex, Teams, Google Meet
Document creation and editing Microsoft Word, Google Docs, One Drive
Project Management Smartsheets, Asana, Trello

Typically a substantial post consists of 5-7 sentences

Sample Solution

Category: Document Collaboration

Tool: Google Docs

Why I think it’s the best:

  • Google Docs is a web-based word processing tool that allows multiple people to work on the same document at the same time. This makes it a great tool for remote collaboration, as it allows team members to stay connected and collaborate even if they are not in the same physical location.
  • Google Docs is easy to use and can be accessed from any device with an internet connection. This makes it a great tool for businesses with a remote workforce.
  • Google Docs is free to use, which makes it a cost-effective option for businesses of all sizes.

How Google Docs can be used to support remote collaborative work:

  • Google Docs allows team members to collaborate on documents in real time. This means that team members can see each other’s changes as they are made, which helps to keep everyone on the same page.
  • Google Docs allows team members to comment on documents. This is a great way to provide feedback and suggestions without having to interrupt the flow of work.
  • Google Docs allows team members to track changes to documents. This is a great way to keep track of who made what changes and when.

Pros of using Google Docs:

  • Real-time collaboration
  • Easy to use
  • Free to use
  • Cloud-based
  • Trackable changes

Cons of using Google Docs:

  • Can be slow to load for large documents
  • Not as feature-rich as some other word processing tools
  • Can be difficult to manage multiple documents

Conclusion:

I believe that Google Docs is the best collaborative tool for the workplace. It is a powerful tool that can be used to support remote collaborative work in a number of ways. If you are looking for a tool to help your team collaborate on documents, I highly recommend Google Docs.

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