Project management tools

at
Categories
Tags

 

Apply project management tools and a PM outline type of your choice to structure and plan the project by defining, planning, and controlling. The project will be a continuation of how to improve the process you chose in Weeks 1 and 2.

Create a 10- to 12-slide PowerPoint presentation (supported by Excel and Word as needed), with detailed speaker notes, that includes the following:

Project description
Project Management Charts (Critical Path, Gant Chart, etc.)
Improved Process Flowchart from Week 1
Meeting cadence/rhythm and timing
Metrics to measure the project’s success
Financial and budgetary considerations
Description of the project reporting structure

Sample Solution

Initiating

The first step in any project is to define the project. This includes defining the project’s scope, goals, and objectives. The project charter is a document that is used to define the project.

The project charter should include the following information:

  • Project name: A unique name for the project.
  • Project manager: The name of the person who will be responsible for managing the project.
  • Project sponsor: The name of the person who has authorized the project.
  • Project scope: A description of the work that will be included in the project.
  • Project goals: The specific goals that the project is intended to achieve.
  • Project objectives: The measurable objectives that will be used to track the project’s progress.

Once the project is defined, the next step is to plan the project. This includes creating a WBS, a Gantt chart, and a risk management plan.

Work breakdown structure (WBS)

The WBS is a hierarchical decomposition of the project into smaller, more manageable tasks. The WBS helps to ensure that all of the work that needs to be done to complete the project is identified and that the project is broken down into manageable chunks.

The WBS should be created using a top-down approach. The project manager should start by identifying the major tasks that need to be completed in order to complete the project. Once the major tasks have been identified, the project manager can then break them down into smaller tasks.

Gantt chart

A Gantt chart is a graphical representation of the project schedule. The Gantt chart shows the tasks that need to be completed, the order in which they need to be completed, and the estimated time for each task.

The Gantt chart is a valuable tool for tracking the project’s progress and for making sure that the project stays on schedule.

Risk management plan

The risk management plan is a document that identifies and assesses the risks to the project. The risk management plan should include the following information:

  • List of risks: A list of all of the risks that have been identified for the project.
  • Assessment of risks: An assessment of the likelihood and impact of each risk.
  • Responses to risks: A plan for how each risk will be managed.

The risk management plan helps to ensure that the project manager is aware of the risks to the project and that there is a plan in place to manage those risks.

Planning

The planning phase of the project is where the project manager will create a detailed plan for the project. The plan should include the following information:

  • Project budget: The estimated cost of the project.
  • Project schedule: The estimated timeline for the project.
  • Project resources: The resources that will be needed to complete the project.
  • Project communication plan: The plan for how the project manager will communicate with the project team and other stakeholders.
  • Project change management plan: The plan for how changes to the project will be managed.

The project plan is a valuable tool for ensuring that the project is completed on time, on budget, and to the required quality standards.

Executing

The executing phase of the project is where the project manager will implement the project plan. The project manager will be responsible for ensuring that the project team is working according to the plan and that the project stays on track.

Monitoring and controlling

The monitoring and controlling phase of the project is where the project manager will monitor the project’s progress and make adjustments as needed. The project manager will use the project charter, the WBS, the Gantt chart, and the risk management plan to monitor the project.

Closing

The closing phase of the project is where the project manager will complete the project and close out all open tasks. The project manager will also be responsible for documenting the project and lessons learned.

Conclusion

Project management is a complex process, but it can be made easier by using the right tools and techniques. By following the steps outlined above, you can structure and plan your project successfully.

Here are some additional tips for project management:

  • Communicate effectively with your team.
  • Be flexible and adaptable.
  • Be prepared for change.
  • Celebrate successes along the way.

By following these tips, you can increase your chances of success in project management.

This question has been answered.

Get Answer