Collaboration information systems (IS)
Scenario: Your organization has used a variety of collaboration systems developed by some project managers. Some of these systems were successful while others were not. Your organization has one unique challenge—many of your employees are staffed at other locations or work from home (telework). You would like to standardize the collaboration process to improve team communication for all company projects. In your presentation, you should include the elements listed below.
Explain why collaboration information systems (IS) are important from the organization’s perspective.
Discuss how collaboration tools can improve team communication.
Identify three tools that will be used for synchronous communications and three tools that will be used for asynchronous communications. Be sure to explain why you made these choices.
Describe how project files, such as Microsoft (MS) Word, MS Excel, MS Project, and MS Visio, will be shared with team members. Be sure to explain the rationale behind your choice.
Explain how the task list for managing tasks will be shared with team members. Be sure to explain the rationale behind your choice.
Discuss how this new collaboration IS could provide competitive advantages for your organization.
Sample Solution
Collaboration information systems (IS)
A collaboration system is an IT-based set of software and tools designed to unify workers and/or management who are working on a related process or the same task. It assists in uniting everyone to finish their work and meet the objectives that the process necessitates. Because a collaboration information system is a multi-user network, team members can access the part of the data required to meet a goal. An example of a collaboration information system may include instant messaging software that allows workers to communicate and share files that help to accomplish a task. It provides a mechanism for team members to share knowledge and expertise with other members so a project can be completed accurately and appropriately. For example, a collaborative web-based mind mapping tool allows employees to structure ideas while other members can make updates to the map simultaneously.
