COR Work Plan

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As we have seen throughout the training, a COR’s responsibilities can be varied and complex. Surveillance of contractors, documentation, communication, and file maintenance are just a few of the COR’s many responsibilities. In order to track these responsibilities, developing a COR work plan is one of the essential COR tasks in managing the contract during the post-award phase, and it helps ensure that the COR is able to fulfill all duties and responsibilities.

There is no set format to follow in preparing a COR work plan. It can be simple or complex, but it must specify the performance outputs of the SOW and describe the methodology by which the government will conduct inspection and acceptance of the contractor’s performance, as required by the contract.

The work plan should be developed as soon as the COR is appointed and may be modified as needed throughout the acquisition process. A COR work plan serves as:
• A baseline for project management and scheduling
• Simple tool for tracking contract progress
• Following the plan to monitor contract performance and perform other delegated responsibilities

The COR work plan should indicate the level of commitment or amount of time and effort that will be necessary to monitor the contract to ensure successful performance. The COR determines the level of effort by considering general historical factors and the contractor’s performance history.

Directions: Using the COR Work Plan Best Practices, delegation letter, and QASP below, determine and develop a COR work plan for the pharmacy flooring acquisition. Remember to address:
• Administrative information
• Historical factors
• Monitoring techniques
• Documentation of performance
• Areas of concern or conflict

Sample Solution

  • Contract overview: This section should provide a brief overview of the contract, including the contract number, title, type, and dollar amount. It should also identify the contracting officer (CO) and the contractor.
  • COR responsibilities: This section should list the specific responsibilities of the COR, as outlined in the contract.
  • Monitoring techniques: This section should describe the methods that the COR will use to monitor the contractor’s performance. This could include site visits, document reviews, and interviews with contractor personnel.
  • Documentation: This section should outline the documentation that the COR will need to create and maintain, such as inspection reports, correspondence, and meeting minutes.
  • Communication: This section should describe how the COR will communicate with the CO, the contractor, and other stakeholders.
  • Risks and mitigation strategies: This section should identify any potential risks to the contract and describe the strategies that the COR will use to mitigate those risks.
  • Schedule and budget: This section should outline the schedule and budget for the COR’s work.
  • Approvals: This section should identify the individuals who need to approve the COR work plan.

The COR work plan should be a living document that is updated as needed throughout the life of the contract. It should be used as a tool to track the COR’s progress and to ensure that all responsibilities are being met.

Here are some additional tips for creating a COR work plan:

  • Be specific. The COR work plan should be as specific as possible, so that the COR knows exactly what needs to be done and by when.
  • Be realistic. The COR work plan should be realistic and achievable, given the resources and time constraints.
  • Be flexible. The COR work plan should be flexible enough to accommodate changes to the contract or to the contractor’s performance.
  • Get input from others. The COR should get input from the CO, the contractor, and other stakeholders when creating the work plan.
  • Get approval. The COR work plan should be approved by the CO before it is implemented.

By following these tips, the COR can create a work plan that will help them to effectively manage the contract and ensure that all responsibilities are met.

Here is an example of a COR work plan outline:

  • Contract overview
    • Contract number
    • Title
    • Type
    • Dollar amount
    • CO
    • Contractor
  • COR responsibilities
    • Monitor contractor performance
    • Document contractor performance
    • Communicate with CO and contractor
    • Maintain contract files
  • Monitoring techniques
    • Site visits
    • Document reviews
    • Interviews with contractor personnel
  • Documentation
    • Inspection reports
    • Correspondence
    • Meeting minutes
  • Communication
    • With CO
    • With contractor
    • With other stakeholders
  • Risks and mitigation strategies
    • Risk 1: Contractor does not meet performance requirements
      • Mitigation strategy: Conduct more frequent site visits
    • Risk 2: Contractor submits inaccurate or incomplete documentation
      • Mitigation strategy: Review documentation carefully before accepting it
  • Schedule and budget
    • Schedule: The COR will visit the contractor’s site once per month.
    • Budget: The COR will be allocated $10,000 for the duration of the contract.
  • Approvals
    • The COR work plan must be approved by the CO before it is implemented.

This is just an example, and the specific content of the COR work plan will vary depending on the specific contract. However, this outline should give you a good starting point for creating your own COR work plan.

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