Customer’s purchase order

Customer’s purchase order When the customer decides to buy a good or service, it creates a purchase order that describes what the customer needs from the seller, accompanied by pricing and payment method.Analyze customerOnce the company receives the purchase order from the buyer, they analyze the customers’ abilities before passing the order to the next step.Approve or reject the order. Before the purchase order is sent to the next level, it has to be approved. The company decides who is supposed to approve the purchase order before being sent to the supplier. The order may be approved or rejected depending on the customers’ financial history, payment method, or personal relations. If the purchase order is approved, it is sent to the seller/supplier who initiates the good to be sent to the buyer. The seller ships the order, attaching the purchase order number to the packing list. On the other hand, if the purchase order is declined, the buyer is sent a rejection note accompanied by the reasons for the order rejection.

Sample Solution

Motivation is again a product of good leadership. Motivation is highly personal, and it is the leaders responsibility to understand what motivates each individual and implement policies to obtain maximum performance from a group. The importance of the leaders role in motivating individuals is highlighted in Herzberg’s Two Factor theory. The theory highlights factors that must be in place to avoid dissatisfaction, hygiene factors, and factors that promote satisfaction, motivation factors, shown in Figure 4 (Pettinger, 2007). Herzberg’s theory helps to decipher what motivates individuals, but does not advise on how to implement this to produce maximum productivity from an individual, this is achieved by using the theory in conjunction with other motivational theories such as goal setting theory.

Figure 4: Hygiene and Motivating Factors (Pettinger,, 2006)

Goal setting is not just an important part of motivation, they are essential for both teamwork and successful leadership, they provide indication on what must be achieved, how much effort they must devoted to achieve it and they act as the primary source of job motivation for individuals, therefore setting them accurately is essential (Pettinger 2007). Specific and clear goals are the most effective motivators, and will lead to optimum performance, therefore it becomes essential for a leader to understand what motivates each individual within a group (Pettinger, 2007). Motivation is highly personal, and can differ massively across a group, so the leader must adapt how they motivate to suit each individual, this highlights the need for an organisation to implement policies that allow leaders to be flexible in how they reward individuals. Issues arise when goals are not set well, if the goals are ambiguous, unachievable or too easy then the individual will lose motivation (Pettinger, 2007). Once goals have been set it becomes essential for leaders to regularly assess how individuals are progressing towards them, if well then goals should be made more challenging, if they are struggling then the goals should be made easier. Goals also allow for leader to assess how the team are performing, and how their leadership style is functioning with the group, if goals are not being met the leader must adapt how the team interact together or their leadership style to achieve them.

Conclusions

The theories discussed provide a framework for understanding teamwork, leadership and motivation, however often are only applicable to distinct situations so do not translate sufficiently i

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