Title Slide

Developing a Business Continuity Plan: Securing the Future of [Business Name]

Speaker Notes:

• Introduce yourself and your role in the company.
• Briefly express gratitude for the opportunity to address the board about business continuity.
• Highlight the importance of the topic and its potential impact on the organization.

Slide 2: Company Introduction

[Insert Business Name and Logo]

• Location: [City, State]
• Industry: [Industry]
• Number of Employees: [Number]
• Key Products/Services: [List briefly]

Speaker Notes:

• Provide a brief overview of your company, including its location, industry, size, and main offerings.
• Tailor the information to highlight any unique aspects relevant to potential disruptions.

Slide 3: Understanding Business Continuity

• Definition: A proactive plan to ensure essential business functions continue during and after unexpected events.
• Purpose: Minimize disruptions, protect assets, preserve reputation, and facilitate rapid recovery.

Speaker Notes:

• Define business continuity and emphasize its proactive nature.
• Explain the plan’s key objectives: mitigating disruptions, protecting resources, safeguarding reputation, and enabling quick recovery.

Slide 4: Common Disruption Threats

• Natural disasters (e.g., hurricanes, earthquakes)
• Cyberattacks
• Power outages
• Supply chain disruptions
• Public health emergencies
• Legal or regulatory changes

Speaker Notes:

• List various potential threats that could disrupt business operations.
• Tailor the list to relevant threats based on your company’s location, industry, and size.

Slide 5: Why Develop a Business Continuity Plan?

Key Advantages:

1. Reduced downtime and revenue loss: Quicker recovery minimizes impact on business operations and financial losses.
2. Enhanced employee safety and morale: Prepared plan ensures employee safety and fosters confidence in the company’s resilience.
3. Improved reputation and client trust: Demonstrates proactive risk management and strengthens brand image among stakeholders.
4. Compliance with regulations: Certain industries have legal requirements for continuity plans.
5. Competitive advantage: Prepared organizations bounce back faster, potentially gaining an edge over unprepared competitors.

Speaker Notes:

• Briefly explain five key advantages of having a business continuity plan.
• Use clear and concise language to emphasize the benefits for various stakeholders (employees, clients, and the company).

Slide 6: Business Continuity Plan Components

Essential Sections:

1. Business Impact Analysis (BIA): Identifies critical business functions and potential impacts of disruptions.
2. Risk Assessment: Prioritizes risks based on likelihood and impact.
3. Continuity Strategies: Develops specific recovery plans for identified disruptions.
4. Communication Plan: Defines communication channels and protocols for internal and external stakeholders.
5. Testing and Maintenance: Regularly tests and updates the plan to ensure its effectiveness.

Speaker Notes:

• Introduce the five key components of a business continuity plan.
• Briefly explain the purpose and importance of each section.

Slide 7: Business Impact Analysis (BIA)

• Identifies and prioritizes critical business functions based on:
  • Impact on core operations
  • Revenue generation
  • Regulatory compliance
  • Reputational risk

Speaker Notes:

• Elaborate on the Business Impact Analysis (BIA) and its role in prioritizing critical functions.
• Explain the criteria used for prioritization (e.g., operational impact, financial loss, regulatory compliance, and reputational risk).

Slide 8: Risk Assessment

• Analyzes identified threats based on:
  • Likelihood of occurrence
  • Severity of impact
  • Existing controls and vulnerabilities

Speaker Notes:

• Explain the risk assessment process and its focus on evaluating threats.
• Describe the factors considered when assessing risks (likelihood, severity, and existing controls).

Slide 9: Continuity Strategies

• Develops specific action plans for each identified disruption, including:
  • Activation procedures
  • Backup and recovery protocols
  • Alternative work locations and technology resources
  • Communication and notification strategies

Speaker Notes:

• Explore the development of continuity strategies for specific disruptions.
• Highlight key elements of each plan, such as activation procedures, recovery protocols, alternative work arrangements, and communication strategies.

Slide 10: Communication Plan

• Defines internal and external communication protocols during disruptions, including:
  • Target audiences (employees, clients, regulators)
  • Communication channels (email, phone, social media)
  • Message content and frequency

Speaker Notes:

• Emphasize the importance of a clear communication plan during disruptions.
• Specify target audiences for communication (employees, clients, regulators), appropriate channels (email, phone, social media), and message content and frequency