Project Management
Subject: Continuing Our Collaboration and Addressing Your New Needs
Dear [Client Name],
Thank you for reaching out about your additional service needs. I truly appreciate the strong relationship we've developed throughout this project, and I'm always happy to discuss ways to further support your success.
As you know, our current contract outlines the specific deliverables for this project. While venturing outside that scope would be challenging without impacting the project timeline and budget, I understand your desire to address these new requirements.
Finding a Win-Win Solution:
To ensure we keep this project on track and address your evolving needs, I propose a two-pronged approach:
-
Project Completion: My team and I remain dedicated to delivering the outstanding work you expect within the agreed-upon timeframe and budget for the current project.
-
Addressing Your New Needs: Once the current project concludes, we can develop a new, separate contract specifically tailored to your additional service requirements. This allows us to properly assess the scope, timeline, and budget for this new endeavor.
Benefits of a New Contract:
- Clear Focus: A distinct contract ensures both parties have a clear understanding of the expectations, deliverables, and associated costs for the additional services.
- Flexibility: This approach allows us to customize the new project to best meet your specific needs.
- Mutual Success: By completing the current project on schedule and then outlining the additional services in a new contract, we can maintain our momentum and build upon our successful collaboration.
Metrics for Success:
For the current project, we'll continue utilizing the established metrics outlined in our initial agreement. This ensures we remain focused on delivering high-quality work that aligns with your project goals.
For the potential new project, establishing relevant metrics will be part of the new contract development process. These metrics will depend on the specific nature of your additional service needs. However, some general areas we might consider include:
- Timeline adherence
- Deliverable quality
- Communication effectiveness
- Client satisfaction
Moving Forward:
I'm confident this approach allows us to maintain our strong working relationship while addressing your evolving needs. I'm happy to schedule a call to further discuss this proposal and explore the specifics of your additional service requirements.
Thank you again for your trust and collaboration.
Sincerely,
[Your Name]