Project Management Plan

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To develop systems, just like any other project, there has to be a plan. For this
assignment, you will develop a project management plan (PMP). The details that lead to project
control, effective communication, and on-time delivery are practical skills, whether in systems
analysis and design or in some other role. You will use the scenario within this document,
coupled with the scenario used in the project implementation assignment. After familiarizing
yourself with the expectations, use the template provided to develop the project plan. Make sure
that there is information in each section to demonstrate understanding. You may repurpose some
of the details from the template but that content will not demonstrate your understanding. If you
obtain ideas from external sources, you must credit their work.
Scenario
Using the equipment requirements from the project implementation scenario, your
organization will be building and outfitting multiple additional facilities and would like to create
a plan that is reused towards these goals. As the representative of the IT division, your task is to
analyze and document all elements related to IT and function as the acting project manager for
the entire project. As the project manager, you must develop a PMP. Other project members
include the operations division, which manages and approves the opening of all facilities, and the
finance division, which funds the project’s costs. The project sponsor is the chief administrative
officer (CAO). The CAO notifies the chief executive officer (CEO) of the need for a new facility
at a specific location, as locations are selected. After the plan is approved, the CAO must
approve any milestone changes and brief the CEO on the changes.
As the project manager, you will document the IT requirements with the IT division’s
assistance and work with each division to document their requirements (i.e., office structure,
furnishings, etc.). The project manager then forwards all non-IT requirements to the operations
division. The operations division is responsible for working with the architect to design the
building and non-IT-related equipment and services. The operations division is responsible for
reporting the requirements, the timing, and tasks necessary to complete the project to the project
manager throughout the project. Regular communication with the operations division will be
crucial to the success of the project.
Several things will require the use of an outside vendor. The operations division will
utilize a contractor to build the facility. Contract work will also be used to install all ethernet
cabling requirements and set up the communication closets for IT. The public service
telecommunication provider (phone company) will provide the telecommunication cabling to the
demarcation point within the facility. The cost of these services is determined by facility size and
structure and provided by the operations division to the project manager and documented in the
PMP. There must be requirements established to determine if each of the vendors’ work has met
the needs of the business.
Procurement and External Entities
After the project begins, the operation’s division will continuously monitor the facility’s
construction to ensure it meets the requirements and industry standards. Once the facility is
completed, the operation’s division will prepare the facility for occupancy, including installing
furniture, working with vendors to install vending machines, and custodial maintenance. Once
this phase is completed, the facility will be turned over to IT for equipment installation.
Schedule
A project schedule is a requirement of project planning. You can modify the project
schedule created for the project implementation assignment if it is correct. If there were errors in
your original schedule, address those issues before modifying it. If you didn’t establish the
milestones in your schedule, ensure that you have established them for the project plan. The
project manager updates the project schedule based on feedback provided by the operations and
IT divisions during the project. You will include that your schedule will be maintained during the
project through specific software that you can choose. (You do not have to use that software to
complete your schedule; your declaration in the plan is hypothetical.)
Budget
The project manager is responsible for establishing and monitoring the budget, reporting
to the project sponsor if costs exceed the budget, or reporting to the project sponsor if costs are
significantly less than the original budget. Establish the threshold for this reporting in your plan.
Once a final budget is established, it is the responsibility of the project sponsor to approve any
changes to the budget that exceed the reporting threshold.
Risk
Risk is something inherent to all things in life. There are always means in which you can
mitigate them by either reducing the probability or severity or even eliminating a risk. When you
assess the risks associated with this project, you must document at least ten risks. After
identifying the risks, you must conduct an assessment and document a description of the risk, the
consequences, probability, severity, and how the risk could be mitigated. You can use the risk
table and risk register in the template or use another resource. Make sure that you credit the
source of the table if it didn’t come from the template. Regardless of the format in which you
present this information, make sure it covers the risk assessment requirements.
Communication
As the point of contact for all elements of this project, communication is paramount.
Ensure that your plan encompasses regular communication regarding IT and non-IT areas of this
project, along with regular updates for the sponsor and CEO. There will be a monthly meeting
that includes the operations division and the IT division to keep everyone informed on the
project’s overall status. During facility construction and furniture outfitting, there will be an
update provided by the operations division every week. This update will be sent via email to the
project manager. When the non-IT portions of the project are complete, the IT project team will
complete their work. During this portion of the project, the project manager will meet with the IT
team more frequently to document status changes as they occur. There will be an informal daily
meeting and a more formal weekly meeting until the project is complete.
Disclaimer
There is information missing that you need to complete the PMP. The goal of this
assignment is to demonstrate that you understand the process of creating a PMP; when enough
detail is not provided, use your best judgment to fill in the blanks. When you feel that you have
completed the plan, go back through these instructions to ensure that you did not miss any of the
requirements.
Conclusion
Considering all of the requirements in these instructions, the project planning template,
and the scenario outlined in the project implementation assignment, create your PMP.
Completing a project successfully is inescapably linked to project planning (Adzmi and Hasson,
2018). While not based on systems in the traditional sense, the same constructs of project
management apply whether the project is systems-based or not.
References
Adzmi, R. M., & Hassan, Z. (2018). A theoretical framework of critical success factors in
information technology project management during project planning. International
Journal of Engineering and Technology, 7(4.35), 650-655.
https://doi.org/10.14419/ijet.v7i4.35.23078

 

Sample Solution

re critical to his theory regarding the scope of administrative prerogative, specifically concerning the complex politics of resistance. John Locke describes prerogative as the ‘power to act according to discretion, for the public good, without the prescription of the law, and sometimes even against it’; therefore stating that the executive is capable of taking actions that lie beyond the given legal framework of the constitution or written laws, in the case that their actions may advance the common good of the people, and of society as a whole. Ensuring their use for the advancement of the common good of the people and the understanding that prerogative powers are not imbued as a natural right, Locke emphasises that these powers are accompanied by the right to resist unlawful government by the people. It is for this reason that for many theorists, Locke is viewed more critically as the ‘origin of our contemporary tangle of lawless emergency governance’. Locke’s theory allows for governments, and executive bodies to step outside of the law in order to deal with public concern or emergency; “where the legislative and executive power are in distinct hands, (as they are in all moderated monarchies, and well-framed governments) there the good of the society requires that several things should be left to the discretion of him that has the executive power”; therefore one may show an understanding of prerogative as a liminal concept: occupying an “in-between” space for the legislature and the executive, it is this liminality that elucidates prerogative’s resilience. These tensions or ambiguities structure contemporary discussions of prerogative and, similarly primary literature focusing on emergency powers more broadly. Despite the emphasis placed on the executive as the primary body to carry out the motive principle of the given prerogative, one may argue in concordance with Lockean theory that the scope for such prerogative is at the behest of the infrastructure of the legislature, thus allowing for the body to play a key regulatory role. Henceforth, it must be taken into consideration that Locke refrains from calling prerogative executive power, rather Locke explicitly makes prerogative into a right of nature. In spite of Locke’s emphasis on the scope of prerogative right under an executive body, it may be said that such power is not an inherent right, therefore allowing the deliberative assemblies to close in on executive individuals through the use of authority to make laws for a political entity through the use of primary legislation. In this way the balance of power between the two branches of government allows one to maintain Locke’s theory, in contempt with the belief that such a system would endowing the executive with too much power relative to the legislature. However, it is critical that we consider the basis for Locke’s literature, as set in its given historical context; therefore in order to critically examine and thoroughly interpret Locke’s assessment of the scope o

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